Privacy Notice
1. Introduction
Equipped 4 Life ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and protect personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.This notice applies to:
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Young people who use our services
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Local authorities and partner organisations
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Employees, contractors and volunteers
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Website users and anyone who contacts us
2. The Personal Data We Collect
We may collect and process the following types of personal data:
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Identity details (name, date of birth)
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Contact details (address, email, telephone number)
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Care and placement information
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Health and wellbeing information
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Education and employment details
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Risk, safeguarding and support information
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Financial information (where required)
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Employment records (for staff and contractors)
3. Special Category Data
Some of the information we process is classified as **special category data**, such as health information or safeguarding records.
We only process this data where it is necessary and lawful, and we apply additional safeguards to protect it.
4. How We Use Personal Data (Purposes)
We use personal data to:
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Deliver support and accommodation services
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Safeguard young people
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Meet contractual and legal obligations
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Communicate with local authorities and partners
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Manage staffing, payroll and compliance
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Improve our services
5. Lawful Basis for Processing
Under UK GDPR, we must have a lawful reason to use personal data. We rely on one or more of the following:
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Consent – where clear permission has been given
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Contract – where processing is necessary to meet contractual obligations
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Legal obligation – where required by law or regulation
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Vital interests – to protect someone’s life or safety
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Public task / substantial public interest – particularly for safeguarding and care-related work
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Legitimate interests – where processing is necessary for our organisation to operate effectively, and does not override individual rights
6. Children and Young People’s Data
We take extra care when processing data relating to children and young people.
Information is only collected and shared where it is necessary, lawful, and in the best interests of the young person. Access is restricted to authorised staff and professionals.
7. Sharing Personal Data
We may share information with:
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Local authorities and commissioning bodies
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Health, education and safeguarding professionals
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Payroll, IT and professional service providers
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Regulators and legal bodies (where required)
All third parties are required to keep information secure and use it only for agreed purposes.
8. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, contractual and safeguarding requirements.
9. Data Security
We use appropriate technical and organisational measures to protect personal data from loss, misuse, unauthorised access or disclosure.
10. Your Rights
Under UK GDPR, individuals have the right to:
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Access their personal data
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Request correction of inaccurate data
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Request erasure (in certain circumstances)
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Restrict or object to processing
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Request data portability
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Withdraw consent where applicable
11. Complaints
If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Changes to Privacy Notice
This Privacy Notice is regularly reviewed and may change from time to time. E4L commits to maintain compliance with the EU General Data Protection Regulation (GDPR), the Data Protection Act 2018 and any associated regulations that come into force as and when required.
Contact Us
If you wish to contact E4L for further information about our Privacy Policy, you can email or write to us at: 207 York Road, Southend-on-Sea, Essex, SS1 2DZ E: info@e4l.org.uk
Link to Other Websites
This Privacy Notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit
Disclaimer
This Privacy Notice does not provide the full-scale detail of all aspects of E4L’s collection and use of personal information. However, we are happy to provide any additional information or explanation required when requested. E4L makes every effort to ensure that the information provided on our website is accurate and current. However, we cannot guarantee this and cannot accept responsibility for any errors, omissions, misstatements or mistakes on the website. Anyone who becomes aware of such matters should notify E4L in writing or by email.
