Administrative Support

Main duties & Responsibilities 

• Supporting E4L Senior Leadership Team with administrative duties

• Implementing & maintaining procedures/office administrative systems

• Working closely with our Business Processing Manager

• Supporting in the recruitment of new staff including the administration of training & induction processes. 

• Organisation of Team events and training

• Attend meetings and take minutes as directed by SLT

• Take responsibility for any administrative tasks and services allocated by SLT

• Supporting the E4L service to deliver HR & Payroll, health and safety, office  management, data protection, communications and recruitment

• Work closely with the SLT to ensure that the organisation operates effectively across all services. 

Recruitment

• Assist in the recruitment process, including referencing and onboarding new  employees.

• Preparing recruitment materials and posting jobs to appropriate job boards

• Screening candidates resumes and job applications 

• Conducting pre-interviews using various reliable recruiting and selection  tools/methods to filter candidates. 

• Inviting candidates to interview 

• Keeping up to date records of recruitment outcomes

HR

• Recording and processing confidential information

• Helping with the team rota

• Manage the administration of all employee records and HR systems and  databases.

• Ensuring accurate and proper record-keeping of employee information in  electronic and digital format.

• Ensure compliance with Right To Work and that staff have the necessary documentation such as enhanced DBS 

Compliance

• Ensuring maintenance of up to date records related to E4L’s business activities  (For example: Health and safety checks, maintenance logs, staff documents,  staff supervisions)

• Stock control in the houses – cleaning products & stationery etc 

Payroll

• Carrying out administrative functions associated to Payroll

• Verifying employee working hours & reviewing employee timesheets 

Placement Liaison

• Developing and maintaining business relationships with Local Authorities and Social Workers in order to gain referrals of Young People 

• Maintaining and updating relevant contacts 

• Communicating with LA’s regarding vacancies 

General

• Attend staff meetings and training sessions as and when required.

• Attend structured supervision sessions every 6-8 weeks. 

• Be aware of your responsibility under the Health and Safety at Work Act, to maximise the safety of young people and staff.

• Report any incidents, complaints and safeguarding concerns to your line  manager. 

• Represent E4L in a positive manner at internal/external events. 

• To manage own time and tasks effectively i.e. complete all required tasks for each day

• Undertake other duties as required by SLT, and commensurate with the  post.